Reception Desk Officer


Date:

Thursday, 3 October 2019

Department:

Operations

Contact Details:

Y. Bosch, HR Officer, Rotterdam School of Management BV, Erasmus University.

Deadline:
Thursday, 31 October 2019

Job position

The Reception desk Officer reports to the Reception Desk Manager. He/she interacts with students, visitors, RSM staff, Erasmus University Employees, and suppliers on a daily basis. The Reception Desk Officer work schedule includes day-, evening-, and occasional Saturday shifts. The Reception desk Officer works closely with professional services in both the Bayle and Mandeville buildings, and carries out a variety of administrative projects. The Reception desk Officer assists the Deans office in supporting the Director(s) and/or Dean(s) and interacts with many different (internal & external) stakeholders of RSM (corporate visitors, faculty, travel agency).

Aim of the job

The aim of job of the Reception Desk Officer is to welcome visitors and callers in a polite, friendly and professional manner, and to direct them to the appropriate person in such a manner that it is in line with RSM’s image and branding. In addition, the job entails handling telephone, e-mail, and social media enquiries regarding RSM educational programs, as well as providing administrative support to professional services departments within RSM, including the Dean’s Office.

Specific tasks include:

  • Liaising with Campus security to ensure that the building is open on time for staff and students
  • Managing and issuing security passes to staff, students, and visitors
  • Maintaining internal phone directory
  • Managing and confirming reservations for lecture halls and meeting rooms.
  • Updating class and visitor schedules on public monitors
  • Supervision of student assistants
  • Input and updating of data in the CRM system
  • Managing incoming e-mails, RSM social media accounts, and telephone inquiries
  • Administrative support for brochure requests
  • Managing incoming and outgoing deliver of post, including courier services

Education

Bachelor’s degree or equivalent through experience

Experience & Skills

  • At least three years of experience in a similar position, preferably in an international environment or hospitality
  • Experience with MS Office
  • Experience with CRM highly desirable
  • Ability to communicate effectively (written and verbal)  and customer friendly in English and Dutch with all stakeholders in person and over the telephone
  • Professional appearance and representation
  • Customer service-oriented
  • Ability to work accurately and meticulously
  • Ability to work flexible schedules, day-, evening- and Saturday shifts

Offer

The hiring salary for this specific position is between €2400, - and €2700, - (scale 11) depending on education and level of experience. This salary is based on a fulltime employment. RSM offers excellent secondary benefits with amongst others a fully paid pension by the RSM.

Applications

If you see yourself as the person who thrives to work in an innovating, stimulating and growing environment, please submit your CV and cover letter (in English) by clicking on the application button below.

Contact

Y. Bosch, HR Officer, Rotterdam School of Management BV, Erasmus University.

Assessment

As part of our recruitment procedure, applicants may be expected to fill in the Predictive Index Behavioural Assessment Questionnaire. For more information on PI, please visit their website.

Closing date: October 31, 2019.

Rotterdam School of Management, Erasmus University is an equal opportunity employer and explicitly encourages applications from candidates of all genders, ethnicities and nationalities.

At RSM/Erasmus University we value internal mobility there for internal candidates are strongly encouraged to apply and preference will be given to internal candidates.

To learn more about our organization please visit our website at http://www.rsm.nl.

Acquisition is not appreciated.