Privacy notice – Outgoing students

Processing of personal data

Your privacy is important for us. When you are going on an exchange, Rotterdam School of Management, Erasmus University (RSM) needs to process your personal data. The personal data we process is:

  • Identification data
  • (Emergency) Contact & Address data
  • University transcripts (including language certificates)
  • C.V.
  • Copy passport
  • (Passport sized) photo(s)

The information above will be processed by RSM and shared with partner schools for participation in the exchange abroad.

Processing and distribution internally and to third parties

RSM will process personal data, and share this personal data with partner schools, via a printed version and/or a digital version of your entire exchange file only for the purposes of:

  • Admission & Enrolment at partner school
  • Immigration (if applicable)
  • Emergency situations
  • Accommodation

RSM will provide partner schools with your personal data. Please note that the partner school may be located in a country that is not deemed adequate regarding privacy by the European Commission. If you have any questions regarding your privacy at the partner school, please contact them.

RSM will provide selected RSM employees with details of your entire exchange file only for the purposes of:

  • Registration of academic results in Osiris
  • Receipt of Acceptance Package from host university
  • Receipt of academic results (transcripts) from host university
  • Access to the Bachelor/Master exchange Canvas module
  • Publishing exchange reports on Canvas
  • Creating a Facebook group
  • Sharing information/announcements on Facebook

RSM will provide fellow students with details of personal and contact data for the purpose of:

  • Sharing previous exchange experience
  • Organizing social, cultural or networking events
  • Social media

Individual Rights

You have the right to rectify, inspect and erase details of your personal data in accordance with all applicable laws and regulations. For further information please read the privacy policy on