Frequently Asked Questions
Frequently Asked Questions
One of the highlights of the graduation is the tradition of wearing a cap and gown. This tradition began hundreds of years ago, and it continues today. It is the official look that symbolizes all of your academic accomplishments up to now, and your potential for the future. RSM will provide all graduates with a cap and gown on the day of the Ceremony. You may keep the cap, tassel and gown as a memento of this special day.
You will receive your cap and gown upon arrival at the venue. Please note that the gowns are not floor length. That means that your trousers and shoes will show! There is no formal dress code, but given the important nature of the event, business is recommended.
Each graduate needs to personally indicate which size gown (s)he wants, this is done when registering via the link in the ‘registration’ tab.
Yes, there will be a professional photographer present throughout the graduation ceremony.
Please note the following ‘photo moments’:
- Class photo: the photographer will take a class photo (first EMBA, then MBA) of all graduates. This is done at 13:40, please make sure to be on time and changed into your cap and gown. Before the class photo is taken, all guests are invited to the Rotterdam hall, to take their seat.
- Individual photo: as you are called onto the stage to receive your diploma from the Dean, the photographer will take a photo.
The photos are shared after the ceremony, the graduates will be notified by email once the photos are available.
Yes and no.
The graduates have assigned seats; they sit near the front of the stage. RSM staff members will help the graduates lining up outside the hall in alphabetical order (surname). Once the procession of professors enters the hall, the graduates will follow. RSM staff members will escort all graduates to their seats in the hall.
There is free seating for guests except for seats indicated ‘reserved’. There are spaces for wheelchairs available, please notify us via firstname.lastname@example.org no later than 1 February 2020 to allow us to make the necessary arrangements. The venue is wheelchair friendly.
Please notify RSM staff if you know in advance that you will be arriving late, In case of an unfortunate circumstance and you are not able to notify anyone up front: please make your way to the Rotterdam Hall as soon as possible. There will be RSM staff available to assist you, change into your Cap & Gown and follow the RSM staff to your sitting area.
Please try to be on time, the ‘special’ graduates’ class photo is taken before the ceremony commences, arriving late means you will not be on your class’ photo.
You can see the grades you have obtained for the courses you have followed on the Grade Portal.
Formally speaking your grades are only considered final after the Examination Board RSM B.V. has ratified all grades. The Board meets around one month before graduation to review and ratify all grades. During the meeting a final determination is made if all the academic requirements have been fulfilled for each of the students. Thereafter, the Registrar will notify each graduate individually by email that they officially meet the graduation requirements and are eligible for their MBA degree.
After the graduation ceremony has taken place, the registrar’s team will contact you where to send the official diploma including grade transcript to. This will be done in hard copy via registered mail.
At RSM we care about your privacy.
For you to be able to participate in the MBA graduation ceremony we need certain information from you.
Information we collect
We collect personal information like your name, your student number, your email address, your MBA programme, and your gown size. Next to this we receive your home address. You can have a look at the Privacy Statement of Eventbrite.
How we use information
We use this personal information to organise the MBA graduation ceremony.
- Your student number is to make sure that you receive your diploma
- Your name and I WILL statement are needed for the slide in the presentation used during the ceremony
- Your email address is needed to provide you with the necessary information
- Your name and gown size are shared with Caps and Gowns, so they can provide you with a gown of the correct size
How we share information
While we use services from OpenWebcast, Stageclip, Eventbrite, and Caps and Gowns, we do not share any of your data with them or with a third party – with the only exceptions outlined below.
We only share your gown size with Caps and Gowns so they could provide you with a gown of your correct size.
Also please be aware that the ceremony will be broadcasted by OpenWebcast. More information about it can be found below.
How we store information
Your Eventbrite registration details are stored for one year. After that they will be deleted. Photos and videos taken during the graduation ceremony will be publicly visible for half a year, after that they are archived for historical value.
Broadcast graduation ceremony
The MBA graduation ceremony will be broadcasted live. We broadcast the ceremony as not everybody will be able to attend the ceremony.
During the ceremony your name, your master programme, and a possible Cum Laude distinction will be displayed. This video will be available after the graduation ceremony as a memento for you. The video will be transferred to the company StageClip in the United Kingdom and they will make a clip of your moment of graduation. Graduates receive a link to these clips with which you can find your own clip.
Please also read the EUR Privacy statement. The right to be forgotten cannot be exercised on the broadcast and videoclip.