Submission

China

Beijing

The submission phase is short but very important. Make sure you follow the instructions of the funding agency accurately, and contact Veerle van Laere to find out how and when to submit your proposal.

Most research proposals are submitted electronically. Take care to:

Register and create a username and password before the actual deadline. Some funding agencies require you to do this at least two days before the actual deadline.
Make sure you apply to the correct ‘call for proposals’. Some funding agencies have several calls for proposals open at the same time.
Check which template to use before you start your application. You can usually download the right template from the website or in the electronic submission system.
Make sure you submit all the required documents, including the appendices. The guide for applicants describes exactly which documents are needed.
Make sure you request letters of recommendation or a host letter from your university in good time in order to be able to submit it before the deadline.
Many funding programmes require you to convert your MS Word application document into a .pdf file before it is submitted, to protect it from changes.
Submit your application only when you are absolutely sure your proposal all of its appendices are completely ready. Some electronic systems allow only one submission, and there is no opportunity to resubmit.
Do not wait until the last minute: technical failures can put you at a disadvantage. If the electronic submission system fails as you submit your application, print out the message you receive as it may be used as evidence to get an extended deadline.
Please keep the email message you receive when you submit your application. This message usually contains a reference number that may be useful in the future.

Some funding schemes still require you to submit your proposal by post. If this is the case, please:

Contact your secretariat in good time, especially if multiple copies of your application are required.
Check that you have printed and copied all the required documents. You usually need to include several appendices.
Make sure you follow the submission instructions exactly, even down to details as small as whether or not an envelope should be sealed or left open.
Double check you have the right postal address to send your application to.
If you send your application by courier, make sure you have the correct visiting address and a contact telephone number at that address to give to the courier. The courier cannot use the postal box address.
Ask the courier for an acknowledgement of receipt.

RSM incentive scheme

To stimulate the submission of NWO and EU proposals, RSM has developed an incentive scheme for its employed researchers.

The incentive scheme focuses on academic grants. Proposals for contract research are not eligible. You can use this link to download the RSM incentive scheme.

Once you have submitted your proposal, please send a copy of the final version to vlaere@rsm.nl so she can keep track of all ERIM funding applications and for auditing purposes.